Top Rated Solution to Remove Duplicate Emails in Outlook PST File

Microsoft Outlook is widely used for managing calendars, contacts, projects, emails, and other information. Your computer stores your messages and other items in an Outlook data file known as a Personal Folders file (.pst). Duplicate emails will therefore frequently build over time in the PST files. Sometimes it’s necessary to get rid of duplicate emails in order to free up storage space and prevent confusion. As a result, we have several techniques at our disposal to extract emails from PST files. We’ll look at a number of methods in this post to assist you in effectively removing duplicate emails from PST files.

Manual Method for Finding Duplicate Emails in PST Files  

If you simply need to process a small number of files, below are the many manual methods for eliminating duplicate emails from PST files. Take the actions listed below:

• Open the Outlook account, then find the folder containing the identical emails.
• To identify duplicate emails, sort the emails based on the Subject, Sender ID, or Date.
• Carefully review each email, and then remove duplicates one at a time.
• Empty the “Deleted Items” folder in order to get rid of the duplicates from your PST file for good.

Making Use of Outlook’s “Clean Up” Function  

Microsoft Outlook has a “Clean Up” option that lets it automatically get rid of junk mail, including duplicate emails.

• Access the Microsoft Outlook folder containing identical emails.
• Click the “Home” option, then select Clean Up from the ribbon.
• Click the “Clean Up Folder” option to remove duplicate emails from the chosen folder.
• You can opt to “Clean Up Conversation” in order to remove unnecessary emails from email threads.

How to Export and Import PST Files to Get Rid of Duplicate Emails  

Utilizing this method, you can use your mailbox data to export to a new PST file and use it to automatically remove duplicates.

• The “File” button is located in Microsoft Outlook’s upper-left corner.
• After choosing “Open & Export,” then “Import/Export,” the Import and Export Wizard will launch.
• Clicking “Next” after selecting “Export to a file.”
• Choose “Outlook Data File (.pst)” and press “Next.”
• Select the folder holding the duplicate emails after deciding on a destination for the new PST file.
• Make sure that the “Do not export duplicate” option is selected.
• To initiate the export process, select “Finish.” This will create a new PST file that is free of duplicate emails.
• Once the export process is complete, close Outlook and open it again.
• To import the newly produced PST file, use the same Import and Export Wizard.

Note: Installing Microsoft Outlook is required to use all of the aforementioned solutions. We require a straightforward and effective solution for orphan PST files. Try the method listed below to quickly extract duplicate emails from PST.

Software to Remove Duplicate Emails in Outlook PST File

Without requiring Outlook, the Outlook Duplicate Remover offers all the functionality needed to eliminate duplicate emails from PST files. This one piece of software can be used to remove several identical batches of emails from *.pst files. It provides tailored duplicate removal based on customer requirements. Obtain the preferred version and follow to the instructions listed below:

1. Download and install the Outlook Duplicate Remover Tool
2. Click on the ‘Select Files’ or ‘Select Folders’ buttons to add PST/OST files.
3. After choosing the files, press the Next button to continue the de-duplication process.
4. Now, browse the destination path to save the resultant files.
5. After that, set the filter options and click on the Remove button.
6. Finally, the program will start the Outlook duplicate removal process.

Final Words

Eliminate duplicate emails from PST files to maintain a neat and orderly Outlook inbox. It doesn’t matter if you use specialist third-party software, the “Clean Up” feature in your email client, or manual removal of duplicate emails. The recommended application, however, provided far more sophisticated de-duplication choices. Regularly removing duplicates from PST files will help you avoid future issues caused by having duplicate messages in your inbox in addition to freeing up storage space.